Keep Your Internal Podcast Secure

Privacy is a major concern no matter who you are, but in the era of data leaks and bot accounts, people are getting more invested in how they secure their information online.  This includes private and internal podcasts. In order to privatize them, you need the necessary level of security to ensure that only the intended users can access your content.

There are different methods of securing your private podcast with varying degrees of privacy and security.  One trivial method of podcast privatizing is scrambling your Feed URL. By scrambling the URL of your episode, the likelihood of a non-intended user discovering and accessing your podcast greatly decreases.  However, while a scrambled URL makes your podcast difficult to discover, it should be noted a scrambled URL does not usually require a username and password to access, therefore making it accessible to anyone who has the link.  As an example, if someone emails and/or texts the scrambled URL to someone outside of the company or posts it online somewhere (forum, social media, etc.), anyone who clicks that link can now access that content.

Furthermore, scrambling the feed URL does not provide a digital footprint back to the person who shared it, so accountability is difficult to enforce. This needs to be a point to consider when thinking about how accessible you want your podcast to be.  

A more secure solution for protecting your private podcast is to have your feed URL accessible only by password and email.  Podbean’s private podcasting solution ensures that your private episodes are truly inaccessible via a public link and needs a username and password to access your content.  Once your private podcast is published, each episode file is moved to secure storage and will require a pair of email and password to access.   

Podbean’s private podcasting solution also allows you to integrate your company’s Single Sign On (SSO) login.  Users can use SSO login to access your private podcast on Podbean Podcast App, your white label App, or your Podbean podcast website.  Podbean’s intuitive interface and powerful admin tools make revoking access to your private podcast as easy as removing the user from your member list.  Once their access is revoked, they can no longer access your content.  

When it comes to private podcasts, you could be using them for a school group, internal communications for a company, or as a private community looking to share information without other people intruding on your content.  By understanding the security and privacy measures that are available to you, you can decide which one works best for your privacy needs.

Corporate Training Podcast- 5 Ways To Make It Work For You

You’ve got a fantastic tool – a podcast for corporate training. Even with this modern medium, there are ways to pump up your training materials and make sure they’re heard by everyone who needs to hear it. Here are five ways to make your podcast work harder for you.

1. Use what you’ve got on hand.

Training isn’t new in the corporate setting.  There’s always a seminar to attend, a conference to fly to, internal panels or forums to participate in.  And with the way life goes, you’re always going to have a team member that gets sick, or can’t go, or has an appointment that means they can’t attend or participate.  

That doesn’t mean your information and corporate training have to go from a full-tilt to a screeching halt.

Podcasts are ready-made for consumption on the go and on-demand, and it takes no work at all to turn recordings of corporate training, seminars, and internal panels/forms into podcast episodes.  So not only will the information you need to spread exist in a form the attendees can access and check, it allows your traveling team members to access corporate training materials they wouldn’t have been able to before.

2. Use a secure log-in feature.

Security should always be your first major concern.  You’re using a media format that is widely accessible, but the last thing you want is Joe Somebody listening to your company’s podcast.  But you’ve already got a trusted security company handling your log-ins and technology – how can that work with your podcast?

With SSO (Single Sign-On) login service, incorporate the sign-in service you already use into your corporate training podcast.  Let your team members use the same email and password they use for work, and know that your content sits secure and accessible while cutting down on password-juggling.  

3. Let your team members submit content.

As much as you want to do everything yourself, sometimes a little help from the group can go a long way – especially when it comes to something as expansive as a communications podcast.  Why not let a few members of your team submit content to your corporate training podcast?

With the tiered admins, delegate roles to your podcast team.  Let your contributors submit their content while channel admins approve it for publication or dole out some edits.  Let your admin oversee and manage all your channels (second only to you as the corporate admin). With everyone chipping in and making it a group effort, your corporate training podcast functions as more than just a training tool: it’s a collaborative effort that has your team working together to improve how everyone learns.

4. Set groups and organize podcast access.

You’ve got a large team with multiple branches.  The training that applies to your design team won’t benefit your marketing team.  And trying to sort accessibility by individual names can be arduous and is just asking for a mix-up to happen.

Look no further than the handy Groups feature!  Sort your team members into groups, and set access to your corporate training podcast in batches instead of by name.  Want your head of marketing to have access to both the marketing podcast and the design podcast? Members can be part of multiple groups as easily as they’re part of one – no extra hassle to put their names in multiple places or have multiple points of access.  

5. Use engagement intel to analyze participation with your content.

So you’ve made you podcast, you’ve got your team members securely signed in and listening to their selected podcasts, you’ve got them submitting content for your approval (or the approval of someone you’ve chosen to approve these sorts of things!), and now you’re wondering what to do next.  Your podcast is out in the world – what do you do?

Monitor how your team members engage with it, that’s what!

With the comprehensive engagement analytics, see how your team members interact with your corporate training podcast.  Where they pause, where they rewind, what section they replay. Get an insight as to who’s listening for how long, and what material gets more attention.  This is your chance to fine-tune your podcast, to make targeted changes and improvements, and cater to the attention and learning style of your team members.

Your corporate training podcast is already the best tool in your shop when it comes to long-distance and on-the-go learning.  But with this list, you can fine-tune and sharpen that tool to make it even better. To learn more about Podbean’s corporate training tools, check out our corporate training solution website here.

Internal Podcast: Why Consider Creating for Internal Communications?

Internal podcast and internal communications people hangout together at coffee shop

Internal podcast and internal communications people hangout together at coffee shop

The Benefits of Podcasting for Corporate Communications

Lots of companies have begun creating internal communications podcasts for marketing purposes. The growing popularity of podcasts makes this a great way to get your message out, share your brand and story. But, did you know many companies are discovering podcasting’s benefits for internal corporate communications and training?

Why Start a Podcast for Internal Communications:

1. Create more engaging corporate communications

112 million Americans have listened to a podcast, up 11% last year. 67 million Americans listen to podcasts monthly. That’s good odds that a lot of your employees enjoy podcasts on their personal time. Podcast listeners tend to feel connected to the content, so this is a way to make your internal podcasts more appealing and easy to consume.

2. Reach mobile employees

It’s likely that a lot of your workers don’t sit as a desk all day. With mobile options for listening to podcasts, you make it convenient for employees to listen while working on-the-go, traveling or wherever they may be. This is particularly true for sales and service employees who spend much of their time on the road. They can take advantage of time between customer visits and other potential “downtime” so they’re more likely to listen to important internal communications and internal podcasts in a timely fashion.

3. Cover your geographies

It’s a global world, which makes scheduling conference calls or webinars a challenge. Someone’s always stuck getting up in the middle of the night. You can replace some of these forms of internal communications with the more convenient, on-demand option of a podcast. Record trainings, webinars, sales announcements and more for listening when it’s convenient for everyone.

4. Segment/target content

Podcast hosting platforms like Podbean make it easy to segment content out to different groups, such as specific teams or geographies. You can provide the right content to the right people. Develop different channels for various needs. Use special features like “time bomb” for time-sensitive content. Create a sophisticated internal communications program without a lot of work.

5. Encourage collaboration

Internal communications messages don’t always have to come from the top or involve complicated production. Podcasting, in particular, can be done pretty easily—even just recording right from a phone with the Podbean app. So, employees and managers with valuable information to share can collaborate and offer that knowledge without a lot of barriers.

Learn more about Podbean’s Enterprise Solutions for internal communications podcasting. Contact us for a quote and free trial.