How to easily record an internal communications podcast

Clear and concise information is the most important part of any interaction within your company.  We’ve broken down the different ways internal communications podcasts can impact and improve the way you communicate with your employees, but the question now is how to correctly go about doing so.  

We’ve broken down your employee podcast into four main steps: storytelling, recording your episode, releasing your podcast, and tracking engagement.  By breaking down your podcast into smaller tasks, it becomes easier to manage and produce.

1. Storytelling

Your content is the heart of your internal communications podcast – without it, your podcast could not function.  However, if your content comes off as disjointed, your employees may have a hard time giving it the attention it needs.

Develop a roadmap for your internal materials. If you’re developing training content, consider your start and end points. What prerequisite knowledge will your new employees need to know before progressing to the next step? When you come up with your script or write your show notes, keep in mind that even if this is a factual, informative piece, there should be some element of storytelling.  Your episode, no matter the length, needs a beginning, a middle, and an end.  

Use a segmented approach to keep your content uniform across all of your episodes, and to assist your employees in compartmentalizing what instructions or information is for what task.  This allows you to target specific actions that need to be taken, but also gives your employees an outline of sorts to your internal communications podcast.  

2. Recording Your Episode 

With modern technology, recording your episode is easier than ever.  Whether you’ve got a desktop computer with a designated microphone, or you utilize the Podbean app’s remote recording feature, there are fewer and fewer steps between you and a finished piece.

No matter where you’re recording, there are a few key things to keep in mind to make sure that your audio is the best it can be.  First, make sure that you do a few test recordings in the same way that you will actually record (i.e., if you want to record at your standing desk or at your kitchen table, create some test recordings in these environments with your current tools).  Not only will this familiarize you with your hardware and the process, it ensures that nothing in your environment is negatively impacting your audio.  

Second, don’t be afraid to troubleshoot your audio by moving yourself and things in the room around.  Sometimes issues with sound quality can be improved or fixed entirely by maneuvering things around. For example:

  • Is there an echo in your audio?  Try recording in a smaller space, or in a place with more things hanging on the wall.  Echo happens because unencumbered walls and hard surfaces will bounce your sound back at you, so try hanging extra curtains or blankets up, or relocating to a space that’s a bit more cluttered, carpeted, etc.
  • Is your audio too quiet? Don’t be afraid to get closer to your mic, whether you’re recording from a desktop microphone or your phone’s internal microphone.  If you’re worried about rises and dips in the sound, make sure that your device is on a stable surface and find a way to sit that is both comfortable and close enough to your mic for you to sit still for the length of your recording.

Podbean offers recording in both its app and its website using Podbean Live to facilitate recording without having to worry about extraneous software or hardware. The Podbean app has a built-in recorder with tools for editing, allowing you to record, edit, and post to your internal communications podcast straight from your mobile device.  

When you want to record with others remotely, users can utilize Podbean Live in its unlisted mode to record audio that they can then directly upload into their feed.  No one can access the livestream without the link, allowing you to record solo or with others who you invite. This is an ideal way to invite a cohost or a guest to your internal communications podcast, as it can allow you to speak over the platform and you can then upload the audio afterwards as one of your episodes.

3. Releasing Your Content

Once your content has been recorded, the next step is uploading it to your host site so it can be pushed out to your team members and employees.  Whether your content is daily, weekly, or monthly, the process largely stays the same.

Uploading  your content is as simple as selecting a file to upload and deciding between publishing now, scheduling publication for a future date, or saving it as a draft to later come back and adjust.  

The scheduling tool is important in that you can schedule as many episodes ahead of time as you want.  If you know that you’re releasing a daily episode at 10AM every day, you can batch record a few episodes ahead of time and schedule them out during the week.  This then allows you to make sure your content is going out at the proper time, and gives you the ability to make the most of each time you sit to record.

4. Tracking Engagement

Your user engagement tools are some of the most important podcasting tools at your disposal.  These tools not only let you see how often your content has been played, it can further break down who is listening to your internal comms. podcast – and who isn’t.  These analytical tools will also give you an idea if there’s any of your content that’s not as engaging as it could be, so you can make adjustments on future episodes.

We’ve further broken down how to analyze this data, and how these analytics play into avoiding the top three pitfalls of internal communications podcasts.  By leveraging your analytics, you can adjust your content to properly engage your audience, and make sure that your content is as successful as possible.

Your internal communications podcast is a key tool in remote communication within your company.  Not only does it offer you a new way to reach your employees, it gives you a way to track how your employees interact and engage with your content.  Click here to learn more about Podbean’s private podcasting tools. 

5 Ways Podcasting In Education Enhances Your Learning Environment

By using podcasting in education, you can offer a new learning system that benefits mobile and non-traditional students, while providing long-distance learning opportunities to those that wouldn’t otherwise have them.  It can also provide room for extra content, teaching aids for traveling or otherwise absent teachers, and a new learning style that benefits all learning styles.

People crave knowledge the way they crave a good meal or a warm bed.  From questioning “why the sky is blue?” to “how does centrifugal force work?”, we’re constantly questioning and learning about everything.  Education is a cornerstone of our society, and with the leaps and bounds we’ve made with modern technology, we can rework the way it fits into our lives.

Classroom for podcasts in education, educational podcasts.

1. Mobility

It’s easy to picture the average college student as someone who goes to campus, attends class all day, and then returns home to study or go to work.  However, According to statistics from the AASCU, nontraditional students were practically the norm – hitting as high as 86% in 2010.  In the past decade, the numbers have shown that older students with careers and families are a huge college campus demographic. 

Even beyond the classroom, people desire knowledge.  In the last ten years, technology in the classroom through modern mediums such as YouTube channels have highlighted a desire for a mobile, audiovisual solution that can often be devoted to educating everyone on a wide range of topics from sewing and changing tires to astrophysics and complex mathematical theories.  

People aren’t bound to classrooms, so their access to knowledge shouldn’t be either.  By introducing podcasting in education, you provide a mobile way for people to learn, no matter the topic or skill level.  With just a few clicks, they can play and pause at their leisure and let the podcast work with their schedule, instead of trying to work their learning around it.  Options are available for iOS and Android, and allow integration with Alexa devices and Apple Carplay, meaning that your podcast is reachable no matter where your listeners are at.

2. Audio and Video Podcasts

Certain areas of study my benefit from either an audio or video explanation.  There are also people who learn better being shown over just hearing the explanation.  While you try to adapt a teaching style that benefits everyone, there’s always a chance that someone is going to get confused or not properly understand the material.

With video and audio podcast hosting, you can use podcasting in education in the format that best fits the content you’re teaching.  Create your own podcast to approach topics from another direction to add nuance and additional material to ensure that any and all students understand the subject.  

3. Philanthropy Opportunities 

Universities, schools, and other educational programs often offer philanthropy and crowd-funding opportunities as a way for their community to give back to a program that provided them with a valuable education.  

Built-in crowdfunding tools such as Podbean’s Patron Program and Premium Podcasts allow listeners to donate to your podcast.  Using these built in crowdfunding tools, you can create a platform to crowdfund special projects that couldn’t be otherwise accomplished.  

4. Cost-Effective Tools 

Educators often find themselves in the situation of wanting to provide the best education with the best tools, but not having the funds to provide for said tools.  Some teachers have even been known to crowdfund for necessary tools like paper, glue, and markers.  

There are various price options for budgets of all shapes and sizes.  No surprise fees means that predictable pricing and works well into cost planning for the school semester or year.  With the added benefit of being able to record straight from the Podbean app, anyone – no matter the time, place, or monetary constraints – can easily record and publish a podcast.   

5. Keeping Track With Private Podcast Options

If you want to make your educational podcasts available only to your students, as well as keep your content sorted and your classes organized, you may want to consider our private podcast solution.  

With our private podcasting solution, you can easily sort students into groups and set access to one channel or multiple according to what classes your students are enrolled in.  Have a student that’s in two of your classes at the same time? Grant them access to both podcast channels at the same time.

Our User Engagement intel can help you gain insight into how your students interact with the content.  You can review your student’s engagement with your podcasts such as plays, replays and where they’re pausing.  With this, see who’s accessing the material and opportunities to expand on topics the class or course may be having trouble with.

Education and knowledge are highly valued, but sometimes there are roadblocks when it comes to going through the educational system in a world full of variables like jobs and families.  But using podcasts for education, you can help ease the roadblocks and let everyone – no matter what they do at home – access the knowledge to move forward in life.

Click here to learn more about how to create your own podcast and integrate them into your educational institutions and programs!

Podbean: Podcasting Solution for Internal Communications

Podbean offers great solutions for businesses and organizations to communicate their messages through podcasting. For internal communications, private podcasting can be a great way to get your message out to your team. It is easy to set up and manage and listening is super convenient for your team members.

Podbean’s Business Plan features premium podcasting for up to 2500 members (enterprise pricing is available for larger numbers). Organizations can create content as often as they wish, available only to their permitted members. With this improved business solution, it is easy to manage members…it’s as simple as uploading a .txt file of members’ email addresses (can also be done manually) to add or delete their access.

Then, your internal team can access your content conveniently from anywhere in the world via Podbean’s iOS and Android apps or online.

To read more, visit Podbean’s business solutions page. You can email us at for questions or tailored, enterprise solutions.